#Temple Beth El
P.O. Box 5217, 1501 East Alvin Avenue
Santa Maria, CA 93454; Phone 805-928-2118
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Page of
#BY-LAWS
Adopted 1979, Modified 1995, 1996, 2007
ARTICLE I
NAME, PURPOSES AND PRACTICES
Section 1. Name: The Congregation shall be known as Temple Beth El, it is affiliated with the Union of Reform Judaism.
Section 2. Purposes: The members of Temple Beth El, dedicate themselves to the following purposes:
A. Create a viable Jewish Community.
B. Help individuals achieve an affirmative identification with Jewish life and a deep sense of responsibility for upholding the democratic ideals of the United States.
C. Make manifest the noblest ideals of Judaism and the Judaic tradition in the broad range of human experience – personal and collective, in worship, in study, in the home, in business and in the community.
D. Make our local Jewish community an integral part of the larger Jewish community of the United States and of the world, and to contribute to the welfare of civil life.
E. Provide education in Jewish religion, ethics, history, tradition, culture and in the Hebrew language.
F. Provide religious services and further the observance of Jewish ritual as we seek to enrich and increase the Jewish content of our personal and group existence.
G. Seek out and respond to problems which affect local Jewry because of their ethnic background or religious beliefs and actively apply the ethical teachings of Judaism to the issues of our society.
H. Provide leisure time activities which enrich Jewish community life.
Section 3. Practices: The Congregation shall follow the principles and practices of a liberal interpretation of Judaism, in accord with Judaic tradition interpreted as appropriate, meaningful, and consistent with modem trends in Judaism and the needs and desires of the Congregation.
ARTICLE II
MEMBERSHIP
Section 1. Eligibility: Amy person who is Jewish according to the most recent definition of the Central Conference of American Rabbis, or who is married to a Jew shall be eligible for membership in the Congregation.
Section 2. Honorary Membership: The Board of Directors may establish honorary membership classifications for any person subscribing to the purposes of the Congregation with such provisions as it shall deem advisable in each instance.
Section 3. Election To Membership: Applicants for membership shall make written application and shall agree to abide by the By-Laws of the Congregation and all of its rules and regulations, including the payment of such dues and assessments, and all other pledges and obligations as may be established by the Board of Directors.
Section 4. Unit Of Membership: The unit of membership shall be the household. In the case of a single person, that individual shall be a unit of membership. In assessing dues or assessments, and counting quorums, the unit of membership shall be used.
Section 5. Voting Privileges: Each of the following shall be entitled to vote:
A. The individual member shall be entitled to one vote.
B. In the case of household membership, each household shall be entitled to two votes, to be cast by any two members of the household above the age of B’nai Mitzvah. In determining majorities, each person present who is eligible to vote shall be counted.
C. In no case may any individual cast more than one vote.
D. No proxy vote may be cast on any occasion.
Section 6. Privileges: The privileges of membership shall be extended to all members in good standing, including, but not limited, to the following:
A. Vote at all meetings of the Congregation.
B. Have his/her children receive their education in the Religious School of the Congregation and become Bar/Bat Mitzvah and participate in Confirmation in the Synagogue upon compliance with the applicable regulations.
C. Have seats in the House of Worship on an unassigned basis for all regularly scheduled services.
D. Participate in all the activities held under the auspices of the Congregation.
E. Be eligible for election as an Officer or Director of the Congregation subject to the provisions of Article III.
F. Be entitled to the use of the House of Worship and other available facilities, and customary professional services, for life cycle events, provided that the assignment of dates and use of facilities be subject to such rules and regulations as the Board of Directors may adopt.
G. Be eligible to attend meetings of the Board of Directors and all committees, except executive sessions of the Board and meetings of the Dues Evaluation and Nominating Committees.
Incident to membership in the Congregation, each member shall also become a member of the Union of Reform Judaism.
Section 7. Dues And Assessments: A member shall pay such dues and assessments as shall be determined and fixed by the Board of Directors.
A. Dues and assessments shall be payable in advance.
B. The amount of payment and the schedule shall be subject to the approval of the Dues Evaluation Committee.
C. The dues and/or assessments of a member may be reduced or waived for good cause upon the approval of the Dues Evaluation Committee.
D. Special assessments upon the members of the Congregation may be levied by the Board of Directors subject to the approval of the Congregation at a regular or special meeting.
Section 8. Delinquent Members: Members are responsible for contacting the Dues Evaluation Committee in the event that they cannot meet their financial obligations. If the situation remains unresolved, and there exists no special circumstances, they will be declared not in good standing and shall be denied all rights and privileges of membership. Members declared not in good standing shall be notified by Certified Mail.
Section 9. Duties: Each member of the Congregation binds himself/herself to the provisions of these By-Laws.
A. Each member is encouraged to promote the growth and vitality of the congregation by service on or to a standing or special committee or auxiliary unit during each fiscal year.
B. Any member desiring to sever their affiliation with the Congregation must tender a written resignation to the Board of Directors.
C. The resignation of any member shall not relieve them from the payment of all obligations due at the time of the resignation.
Section 10. Revocation Of Membership: The membership of any member of the Congregation may be revoked by a two -thirds (2/3) vote of the entire Board of Directors if they find that such revocation shall be in the best interests of the Congregation.
A. Revocation of membership shall be only for good cause.
B. Members shall be accorded rights of due process prior to any revocation action by the Board of Directors.
C. Notification shall be in writing from the Executive Secretary and sent by Certified Mail.
Section 11. Reinstatement: Reinstatement of a former member shall be upon such terms and conditions as shall be prescribed by the Board of Directors in each instance.
ARTICLE III
BOARD OF DIRECTORS
Section 1. Management: The management and administration of the affairs of the Congregation shall be vested in a Board of Directors elected as herein provided.
Section 2. Composition: The Board of Directors shall consist of four (4) Officers: President, Vice President, Treasurer, and Executive Secretary, and five (5) Directors: Buildings and Grounds, Education, Membership, Religious Practices and Ways and Means, elected by the Congregation from within its membership. The immediate past President of the Congregation shall serve on the Board with the right to vote. In addition, the appointed representatives of the Sisterhood, Brotherhood and Youth Group auxiliaries shall serve as ex -officio members with the right to vote.
A. Any of the four elected offices may be shared by two qualified persons (e.g. co-presidents). When both persons are present at an official meeting, there shall be one vote for that position. For purpose of establishing a quorum, that seat counts as one. When only one such person is present at an official meeting, then that person will have a whole vote, and for purposes of establishing a quorum, will count as one unit.
B. Any of the five elected directorships may be shared by two qualified persons (e.g. co-membership directors). When both persons are present at an official meeting, there shall be one vote for that position. For purpose of establishing a quorum, that seat counts as one. When only one such person is present at an official meeting, then that person will have a whole vote, and for purposes of establishing a quorum, will count as one unit.
Section 3. Eligibility: All persons serving on the Board of Directors including the appointed representatives of the auxiliaries, must be members in good standing of the Congregation and must be Jewish according to the most recent definition of the Central Conference of American Rabbis..
Section 4. Election And Term: The Board of Directors shall be elected at the spring meeting of the Congregation by a majority vote of the members in good standing present and voting, in accordance with the provisions of Article II, and shall attend the May Board of Director's meeting and serve for a term of one (1) year starting in June.
Section 5. Powers And Duties: The Board of Directors shall govern the affairs of the Congregation, have charge of its property and revenues, performing all acts necessary to carry out the objectives and purposes of the Congregation. In furtherance and not in limitation of the foregoing, the Board of Directors shall:
A. Provide for the operation of the synagogue and all its programs.
B. Enact such rules and regulations as it may deem necessary and expedient for the transactions and general welfare of the Congregation.
C. Engage, dismiss and fix the duties and compensation of paid employees.
D. Have charge of all property and formulate rules for its use.
E. Have overall responsibility for, and establish the policy of, all educational activities including, but not limited to, the Religious School. Tuition policy is the responsibility of the Board of Directors.
F. Have overall responsibility for Religious Practices and Worship policy.
G. Establish the dues structure of the membership.
H. Approve the annual budget, as submitted by the Budget and Finance Committee, following appropriate study and review.
I. Authorize the appropriation and use of funds.
J. Designate the depository (ies) wherein shall be kept the regular and special funds of the Congregation.
K. Designate the manner in which checks, drafts and other orders for the payment of money shall be signed.
L. Establish such policies and standards as are deemed necessary and act upon the recommendations of committees.
Section 6. Meetings: The Board of Directors shall meet monthly in regular meetings except that the Board may elect not to meet during either July or August.
A. Special meetings may be called by the President at any time, stating the purpose thereof, and must be called by the President within ten (10) days upon the request of five (5) elected members of the Board of Directors, stating the purpose thereof
B. No business shall be transacted at such special meeting other than that provided for in the aforementioned statement of purpose.
C. All members of the Board shall be notified not less than seventy -two (72) hours prior to the holding of a special meeting.
Section 7. Quorum: A majority of the nine (9) elected members of the Board of Directors shall constitute a quorum and a quorum shall be required for the conduct of any and all business.
Section 8. Voting: Decisions of the Board of Directors shall be by majority vote unless otherwise specified.
A. No person shall be entitled, under any circumstances, to more than one vote.
B. The chairperson of the meeting shall vote only in the event of a tie.
C. In the event of an emergency, the President, or Vice -President or Executive Secretary acting in his/her absence, may poll the Board of Directors by telephone, email, or otherwise, and if a majority of the Board concur on the question, it shall be duly passed as if the vote had been taken in the regular manner at a meeting of the Board of Directors.
D. A written record shall be kept of all telephone polls to include the question and the vote by each board member, irrespective of the outcome, for recording in the minutes at the next regular meeting of the Board.
Section 9. Absence: The office of any Officer or Director absent from three (3) successive regular meetings of the Board of Directors may be declared vacant by a two -thirds (2/3) vote of those present.
A. Upon the absence from two (2) consecutive regular meetings of the Board, the Executive Secretary shall immediately notify said Officer or Director, in writing, of the provisions of this section and their implication for continuing service on the Board of Directors.
Section 10 Vacancy: Should a vacancy occur in the office of any Officer or Director, except in the auxiliary units and the immediate Past President, the Board of Directors shall appoint a qualified member to fill such vacancy and serve until the next annual meeting of the Congregation.
A. Any vacancy occurring in the auxiliary units shall be filled by that auxiliary unit.
Section 11 Recording Of Business: The Board of Directors shall keep an accurate record of its proceedings.
ARTICLE IV
OFFICERS
Section 1. Designation Of Officers: The Officers of the Congregation shall be a President, a Vice-President, a Treasurer and an Executive Secretary.
Section 2. Duties Of The President: As the principal executive officer of the Congregation, it shall be his/her duty to:
A. Preside at all meetings of the Congregation and the Board of Directors.
B. Sign all contracts and other official documents to be executed for and on behalf of the Congregation.
C. Appoint committee chairpersons in accordance with Article VIII.
D. Serve as a member of the Dues Evaluation Committee.
E. Serve as an ex -officio member of all other committees, except the nominating committee, without the right to vote.
F. Make appointments in accordance with Article VII.
G. Call special meetings of the Board of Directors and the Congregation whenever the necessity exists.
H. Make a written report to the Congregation, at its general meetings, on the status of the organization.
I. Serve as spokesperson for Temple Beth El.
J. Prepare the agenda for each meeting of the Board of Directors and the Congregation.
Section 3. Duties Of The Vice -President: In the event of the absence, inability or refusal of the President to act, or in the event of his/her resignation, the Vice-President shall assume all the duties and responsibilities incumbent upon the President. It shall be his/her duty to:
A. Serve as chairperson the Budget and Finance Committee.
B. Coordinate the functioning of all other committees, except the Nominating Committee, as the President may direct.
C. Serve as an ex -officio member of all other committees, except the Nominating Committee, without the right to vote at their meetings, but shall receive notice of such respective meetings.
D. Discharge such other duties as shall be assigned by the President or the Board of Directors.
Section 4. Duties Of The Treasurer: In the event of the absence, inability or refusal of both the President and Vice -President to act, the Treasurer shall assume all the duties and responsibilities incumbent upon the President. It shall be his/her duty to:
A. Collect all dues and assessments and other monies payable to the Congregation, and pay out all amounts authorized by the Board of Directors.
B. Deposit the funds of the Congregation in is name in such depository(ies) as shall be designated by the Board of Directors.
C. Keep a correct account of all receipts and disbursements in the books and make a written report thereon at each meeting of the Board of Directors, and a written report to the Congregation at each annual meeting on the condition of the Treasury.
D. Provide proper notification to delinquent members in accordance with Article II, Section 8.
E. Have the books of account ready for audit at least one (1) month prior to each annual meeting.
F. Serve as chairperson of the Dues Evaluation Committee.
G. Serve as a member of the Budget & Finance Committee.
H. Supervise and direct the activities of the Financial Secretary.
1. Acknowledge all monetary donations by personal correspondence and announcement in the bulletin of the Congregation.
J. Administer the "Trees for Israel" program.
K. Present the annual report to the Secretary of the State of California.
L. Review at least once every two (2) years the insurance portfolio of the Congregation.
Section 5. Duties Of The Executive Secretary: It shall be the responsibility of the Executive Secretary to:
A. Record minutes at meetings of the Congregation and the Board of Directors.
B. Issue notices of all meetings of the Congregation and the Board of Directors.
C. Keep the official calendar of events.
D. Have custody of the By -Laws, minutes and other official documents.
E. Correspond on matters of Congregational business at the direction of the Board of Directors.
F. Keep the official register of the membership.
G. Certify as to the eligibility of all nominees for elected office in accordance with these By -Laws.
H. Supervise the maintenance of historical records.
Section 6. Duties Of The Immediate Past President: The Immediate Past President shall act in an advisory capacity and may be called upon to act in other capacities as deemed necessary by the Board of Directors. It shall be his/her duty to:
A. Serve as Parliamentarian at all meetings of the Congregation and Board of Directors.
Section 7. Upon election, the President, Vice -President and Treasurer shall become signatories to all regular and special depositories of the Congregation. All former signatories shall be deleted. The Board may designate additional signatories on specific accounts as circumstances may require, except that no member of the Audit Committee shall be a signer on any account of the Congregation.
ARTICLE V
DIRECTORS
Section 1. Designation Of Directors: The Directors of the Congregation shall each chair one of the following standing committees: (1) Buildings and Grounds, (2) Education, (3) Membership, (4) Religious Practices, (5) Ways and Means.
ARTICLE VI
COMMITTEES
Section 1. Standing Committees: In addition to the committees chaired by the Directors of the Congregation, the following shall also be standing committees: (1) Budget & Finance, (2) Social Action, (3) Dues Evaluation, (4) Library, (5) Publicity & Public Relations, (6) Sunshine, (7) Youth.
A. Chairpersons of these committees shall be elected by the Board of Directors upon recommendation of the Nominating Committee.
B. When the Nominating Committee is not standing, the President shall nominate to any vacated chair.
Section 2. Special Committees: The President, with approval of the Board Of Directors, may create such special committees as are required, with those powers and duties deemed appropriate.
A. Special committees shall be dissolved when the purpose for which they were created no longer exists, as decided by a majority vote of the Board of Directors, or at the end of the fiscal year, whichever is earlier.
Section 3. Appointment And Size: Except for the Nominating Committee and Dues Evaluation Committee, each committee chairperson shall determine the number of committee members and the manner of their selection.
Section 4. General Duties: Committees shall have such duties and powers as delegated by the Board of Directors. Through its chairperson it shall:
A. Make reports to the Board of Directors as they may require.
B. Make recommendations for the improvements of those spheres of activity for which it is responsible.
C. Submit annually its budget requirements to the Budget & Finance Committee.
D. Develop and record operational guidelines for all aspects of committee activities.
No committee chairperson or committee shall contract any indebtedness or incur any liability without prior approval of the Board of Directors.
Section 5. Duties Of The Budget & Finance Committee:
A. Plan, prepare an submit to the Board of Directors the proposed annual budget.
B. Report the status of the overall budget, including the budgets of individual committees, at the December meeting of the Board.
C. Make recommendations to the Board for the expenditure of funds not provided for in the annual budget.
D. Make recommendations to the Board on changes in the dues structure as required by budgetary considerations.
E. Develop new sources of income.
F. Advise the Board on the feasibility of proposed major expenditures, present and future.
Section 6. Duties Of The Buildings & Grounds Committee:
A. Supervise and maintain the physical plant and general properties of the Congregation.
B. Supervise the purchase of equipment and supplies for the maintenance of properties.
C. Advise the Board of Directors as to necessary major repairs and construction.
D. Assure that the real properties of the Congregation comply with all applicable ordinances.
E. Maintain an inventory of appropriate physical properties.
F. Provide for the security of all properties.
G. Supervise the custodial staff.
H. Coordinate the rental of the Temple facilities to outside groups (e.g. Allan Hancock College).
Section 7. Duties Of The Social Action Committee:
A. Study public issues related to the ethical and moral principles of Judaism and recommend appropriate action to the Board of Directors.
B. Promote programs to strengthen the ethical consciousness of the Congregation.
C. Coordinate interfaith activities with other religious groups.
D. Provide speakers to represent the Congregation in the community at large.
E. Supervise the inter-community activities for the congregation (e.g. Feeding the Homeless).
Section 8. Duties Of The Dues Evaluation Committee: The members of the Dues Evaluation Committee shall be the President, Treasurer and Financial Secretary.
A. Evaluate the level of dues pledged by prospective members and present recommendations to the Membership Committee.
B. Perform annually an evaluation of each member's pledge for conformity with the dues structure of the Congregation.
C. Evaluate and act upon reduction or waiver of dues and/or assessments of a member.
D. Treat all information with the utmost confidentiality.
Section 9. Duties Of The Education Committee: Supervise the operation of the Religious School and Adult Education program.
A. Determine the educational needs of the Congregation and recommend programs, policies, procedures and standards to the Board of Directors.
B. Develop, review and revise curriculum as required.
C. Select texts and educational materials.
D. Select and supervise the teaching staff.
E. Develop the Religious School calendar.
F. Plan and supervise the enrollment of students.
G. Provide for, or assist with, Bar/Bat Mitzvah and Confirmation training.
H. Provide for, or assist with, introduction to Judaism training.
1. Recommend changes in registration and books/materials fees to the Board.
J. Control expenditures within the scope of the budget approved by the Board.
K. Communicate with, and be responsive to the needs of parents, students and staff.
L. Promote positive interaction between the Religious School and the home.
Section 10. Duties Of The Library Committee: Stimulate interest in the reading of Jewish books and promote wider circulation of all library resources, for persons of all ages and levels of Jewish knowledge.
A. Administer and publicize the operation of the library.
B. Maintain, replace, supplement, distribute and collect inventories.
C. Provide exhibits to publicize the library and promote Jewish awareness.
D. Solicit donations to the library.
E. Serve as a resource to Religious School students and staff
Section 11. Duties Of The Membership Committee:
A. Develop and Implement programs and activities to attract new members.
B. Interview prospective members and submit applications for membership to the Board of Directors with recommendations of the Dues Evaluation Committee.
C. Provide social activities and programs to promote retention and growth of the membership.
D. Help both new and existing members become integrated into the Congregation.
E. Act as a welcoming committee at all congregational functions.
F. Make efforts to retain members indicating a desire to resign from the Congregation.
G. Acknowledge new memberships in the bulletin of the Congregation.
H. Maintain a file of membership applications.
Section 12. Duties Of The Publicity & Public Relations Committee:
A. Publish a monthly bulletin publicizing Congregational activities plus items of religious and social significance.
B. Inform the membership regarding events of interest in the community at large and issue special mailings as occasions may warrant.
C. Provide press releases to local news media concerning activities of the Congregation.
D. Disseminate items of interest to the general public regarding Jewish culture, holidays, and religion.
E. Promote the growth of the Congregation through media publicity.
F. Maintain the bulletin board of the Congregation.
G. Maintain the mailing list of the Congregation.
Section 13. Duties Of The Religious Practices Committee:
A. Supervise the preparation and conduct of worship services.
B. Select persons, professional and lay, to officiate and participate in worship services.
C. Devise ways and means of stimulating attendance at worship services.
D. Make special arrangements required for holiday worship services.
E. Provide for, or assist with the arrangements for Bar/Bat Mitzvah and Confirmation worship services.
F. Provide for and maintain sacred and ritual properties of the Congregation.
G. Promote the participation of Religious School students in worship services.
H. Recommend major innovations in worship practices to the Board of Directors.
The Chairperson of the Religious Practices Committee shall be the religious lay leader of the Congregation.
Section 14. Duties Of The Sunshine Committee: Respond to the needs of the members during periods of illness, life cycle events and at such other times as the Congregation should rightly show interest or concern.
A. Notify the President, Religious Practices Chairperson, Publicity & Public Relations Chairperson and the President of the appropriate auxiliary unit of all illnesses and fife cycle events.
B. Send cards, flowers or other appropriate items to comfort, celebrate or acknowledge these events.
C. Provide for visitations, comfort and assistance to those congregants who are ill or in need.
D. Provide information giving procedural direction to families in the event of a death or other life cycle event.
E. Arrange for the purchase of gifts, provided by the Congregation, for Bar/Bat Mitzvahs, Confirmation and other appropriate occasions.
F. Be responsible for the Memorial Board and the Yom Kippur Memorial Booklet.
Section 15. Duties Of The Ways & Means Committee: Plan, supervise conduct and/or coordinate the fund raising activities of the Congregation.
A. Publicize fund raising activities in conjunction with the Publicity and Public Relations Committee and Membership Committee as appropriate.
Section 16. Duties Of The Youth Committee: Develop and promote age -appropriate activities for young people, which increase their understanding of Jewish customs and traditions, as well as enhance their respect for the Jewish religion, and promote participation in communal activities and community service.
Section 17. The Board of Directors may add or otherwise modify the duties and scope of activities as may be warranted.
ARTICLE VII
AUXILLIARY UNITS
Section 1. Auxiliary units of the Congregation may be formed with the approval of the Board of Directors.
Section 2. Sisterhood, Brotherhood and the Youth Group are the recognized auxiliary units.
Section 3. In the event of any conflict in policy among auxiliary units or between an auxiliary unit and the Congregation, the decision of the Board of Directors, with regard to the proper spheres of policy, shall be conclusive.
ARTICLE VIII
APPOINTED POSITIONS
Section 1. SELECTION: Standing and special appointments shall be made by the President and confirmed by the Board of Directors at its next regular meeting following the appointment.
Section 2. STANDING APPOINTMENT: The standing appointee shall be: Financial Secretary.
Section 3. SPECIAL APPOINTMENTS: Circumstances may create the necessity for additional temporary or permanent positions and shall be filled by special appointment.
Section 4. DURATION: Standing and special appointments shall be withdrawn when the purpose for the appointment no longer exists, as decided by a majority vote of the Board of Directors, or at the end of the fiscal year, whichever is sooner.
Section 5. DUTIES OF THE FINANCIAL SECRETARY: The Financial Secretary shall work under the direction of the Treasurer. It shall be his/her duty to:
A. Assist the Treasurer in administrative functions.
B. Serve on the Dues Evaluation Committee.
ARTICLE IX
NOMINATIONS OF OFFICERS AND DIRECTORS
Section 1. NOMINATING COMMITTEE: Nominations of all members of the Board of Directors shall be made by a Nominating Committee appointed under the provisions of Article VI, Section 2. The Committee shall:
A. Be created at the January meeting of the Board of Directors.
B. Be composed of not less than two (2) members of the Board and one (1) member of the Congregation at large.
C. Elect its own chairperson.
Section 2. SLATE: The slate of nominees shall consist of at least one nomination for each position to be filled.
Section 3. CERTIFICATIONS: The reports of the Nominating Committee shall be submitted for certification of eligibility to the Executive Secretary at least ten (10) days before the April meeting of the Board of Directors.
Section 4. NOTICE: The report of the Nominating Committee shall be presented in writing to the Congregation at least ten (10) days prior to the annual spring meeting.
Section 5. NOMINATIONS FROM THE FLOOR: Any nominations from the floor shall be accepted if eligibility of the nominee can be established.
A. In the event of two or more nominations to the same position, election shall by secret ballot.
ARTICLE X
REMOVAL OF OFFICERS, DIRECTORS OR CHAIRPERSONS
Section 1. Any Officer, Director or Chairperson may be removed from office by a two -thirds (2/3) vote of the entire Board of Directors if they find that such revocation shall be in the best interests of the Congregation.
A. Notification shall be in writing from the Executive Secretary and sent by Certified Mail.
B. Due process rights shall be afforded any affected Officer, Director, or Chairperson prior to his/her removal from office.
ARTICLE XI
RESIGNATION OF OFFICERS, DIRECTORS OR CHAIRPERSON
Section 1. Resignations shall be presented in writing to the Board of Directors.
A. Whenever possible, Thirty (30) to sixty (60) day notice should be given for continuity.
ARTICLE XII
MEETINGS
Section 1. Meetings of the Congregation
A. Two regular meetings of the Congregation shall be held every year: one during the month of April or May (spring) and one during the months of November or December (fall) at a time and place to be set by the Board of Directors.
B. Business at the spring meeting shall include, but not be limited to: election of Officers, and presentation of new dues proposal. Business conducted at the fall meeting shall include but not be limited to consideration of the audit report.
Section 2. Special Meetings: Special meetings may be called by the President at any time.
A. The President shall call a special meeting upon the request of a majority vote of the Board of Directors.
B. The President shall call a special meeting upon the petition, stating the purpose for the meeting, of twenty (20) percent of the members qualified to vote at such a meeting.
C. The business at a special meeting shall be confined to that specified in the notice.
Section 3. Notice of Meetings:
A. In the case of the annual spring or fall meeting, written notice shall be mailed to each member at least ten (10) days in advance of the meeting date.
B. Written notice of all special meetings all be mailed to each member at least ten (10) days prior to the date of meeting, and shall state the reason for which the meeting is called.
C. For the spring meeting, the notice shall *include the nominations for each position.
D. For a special meeting, notices shall state the purpose of the meeting.
Section 4. Conduct of Business: Meetings of the General membership shall be governed by Robert's Rules of Order, subject to the following:
A. All members of the Congregation are entitled to attend, speak, and vote at any Membership meeting.
B. The Officers of the Board are the Officers of the Congregation, and shall serve in their capacities at all meetings of the Congregations.
C. The Chair of the meeting shall vote only in the event of a tie.
D. Decisions shall be by a majority of the members present and eligible to vote, except as otherwise provided in the Rules.
E. No member shall be entitled, under any circumstances, to more than one vote.
F. Twenty (20) percent of the membership units shall constitute a quorum, and a quorum shall be required for the conduct of any business.
G. The Board shall ensure that an accurate record of all General Membership proceedings is maintained.
Section 5. Voting by Proxy: There shall be no proxy voting at any meetings of the Congregation or Board of Directors.
ARTICLE XIII
FISCAL YEAR AND AUDIT
Section 1. Fiscal Year: The books and records of the Congregation shall be maintained on a fiscal year basis beginning June Ist and ending May 31st.
Section 2. Audit: At least one (1) month prior to the fall annual meeting of the Congregation, the President shall with the approval of the Board of Directors, appoints an Audit Committee.
A. It shall be the duty of the Audit Committee to audit the books, accounts and funds of the Congregation and to submit a written report of such audit at the annual fall meeting of the Congregation.
ARTICLE XIV
RULES OF ORDER
Section 1. The rules of order at meetings shall be determined by Roberts Rules of Order to the extent that they are not in conflict with any of these By -Laws or any procedures adopted by the Board of Directors.
ARTICLE XV
ACQUIRING AND DISPOSING OF REAL ESTATE
Section 1. Before any contract for the purchase, sale or alienation of real estate, or the lease of any real property for a period in excess of one (1) year, by or for the Congregation shall be entered into, the Board of Directors shall ascertain all of the relevant material facts and submit them to the Congregation at a regular or special meeting called for that purpose.
A. It shall require a two -thirds (2/3) vote of the members present and voting to authorize any such purchase, sale, alienation or lease of real estate.
ARTICLE XVI
AMENDMENTS
Section 1. Amendments to the By -Laws shall be presented in writing and shall be initiated by the Board of Directors or by at least one-third (1/3) of the members of the Congregation, and shall be filed with the Executive Secretary.
A. Such amendments may be acted on at any regular meeting of the Congregation, or at a special meeting called for that purpose.
B. Copies of the proposed amendments shall be mailed at least ten (10) days prior to the date of the meeting.
C. An affirmative vote of sixty (60) percent of the members present and voting shall be necessary to adopt any amendments.
ARTICLE XVII
RATIFICATION
Section 1. These By -Laws will be implemented upon approval at the annual spring or fall meeting of the Congregation, or at a special meeting called therefore.
A. Upon adoption of these By-Laws, all other By -Laws of this organization, including any amendments thereto, except the "Articles of Incorporation" (executed January 24, 1964) shall be repealed.
4/29/07
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